2026 Management Meeting
Minutes of YPA Management meeting
Saturday 14th March 2026, 11am via Zoom
Present: Richard Hindle (President), Keith Burton (Webmaster), Robert McMillan (Competition Secretary), Daphne McMillan (Vice President & Secretary), Glenn Fearons. Colin Lea (York). Five societies were represented.
1 Apologies: Philip Reynolds (Treasurer),
2 Minutes of last meeting. These had been circulated in advance and were approved after an amendment was made to (5) to remove ‘also’ in order to clarify the York Society’s activities. Proposer RH, seconder GF.
3 Matters Arising: Also from (5) it was noted that the York programme is now on their website but no advertisement for the YPA website had been received.
4 Finance: PR sent an update or the finances as follows:
Current Account £ 929.70
Reserve Account £2081.10
Cash £ 59.04
Total £3069.84
RH reported that Scarborough had in fact paid their subscription. PR had not flagged up any other non-payment.
RH also reported that the Sheffield Treasurer has had to stand down owing to serious health issues and that the post will now be filled by Robert Millard.
KB suggested that the society should inform ABPS of the change so that their website can be updated.
5 Competitions. RF reinforced all the information regarding the 2026 competitions which was reported at the November meeting.
Some guidelines for exhibitors have been added to the website and are on the ‘Something to think about’ tab.
RF will confirm with Steve Harrison that we would like Midlands to do the judging again this year.
Those present undertook to encourage their society members to get involved with competitions, making a particular push for the One Sheet as a first step for less experiences exhibitors.
6 Website: KB reminded members that special events and/or displays could be added to the ‘Latest News’ section. CL and KB will liaise about adding some information about York society activities.
KB would like material for ‘Cover of the Month’.
7 AGM
At the last meeting, it was agreed to hold the AGM on July 18th at 11am during the York fair. It has just been seen that the date was incorrectly advertised in the minutes as July 11th. Please amend your diaries!
DM to check with Chris Rainey that we can have space. (Confirmed since meeting) There is no National competition or Interfed event at York this year, so space should not be a problem. There was discussion about displaying entries in frames but this was thought to be impracticable for several reasons and it was agreed that entries would be available to view in display books as last year.
Trophies will need to be returned (clean!) and engraved up to date.
Entrants were encouraged to collect their trophies at the meeting or make sure that there would be someone to do so on their behalf. We were reminded that the entries represent not only their owner but also their society, who would, we were sure, be happy to see the trophy/ies.
8 Projected new Federation event: DM led a discussion about the possibility of holding an event led by the YPA at the Delta Marriott hotel on the day before the January York stamp fair This would be an all-day event in a hotel close to the racecourse on the lines of the event currently run by the RPSL and PHS the day before the July fair, based around attendees presenting short displays (1 or 2 frame) in three or possibly four sessions. There was also the possibility of having an invited display or maybe a short seminar element. We would look to have morning and afternoon refreshments and a 2-course lunch.
This would be advertised to neighbouring Federations and those attending the Summer York event, as well as through ABPS News and the website.
This was thought to be a good idea. CL suggested other York hotels might have suitable facilities and offered to get information on costs. DM to contact Marriott.
9 AOB We returned to the question of some societies’ subscriptions being outstanding, as this had been discussed before CL was able to enter the meeting. Outstanding details will be confirmed via the treasurer.
We mentioned the desirability for all societies to make some input into the website.
Articles in local papers/periodicals were seen as a way to advertise the hobby and to reach potential new members.
The notice for the AGM will contain a request for societies to consider possible candidates to become Junior Vice President so that succession can be achieved.
10 Date of next committee meeting – this was set for Saturday 24th October via Zoom.